Board of Trustees
Pursuant to Title 33, Chapter 26 of the Idaho Code, the Board has among its powers the authority to establish policies for the governance of the Library. The Board authorizes the Director to establish regulations to further the Board’s policies.
The Board will review these policies on an annual basis.
The Board may amend these policies at any time.
The Board shall conduct its business in accordance with By-Laws established by the Board for its own governance. The Board may amend its By-Laws at any time.
Confidentiality of Records
Pursuant to Idaho Code, Sections 9–337 through 9-348, circulation records and other records identifying the names of library users with specific materials are confidential in nature. All Library employees are hereby advised that such records shall not be made available to any agency of state, federal, or local government except pursuant to such process, order, or subpoena as may be authorized under the authority of, and pursuant to, federal, state, or local law relating to civil, criminal, or administrative discovery procedures or by legislative investigatory power. No library employee may release information about an individual’s circulation record to a private individual unless it is the personal record of the individual patron making the request, or, the personal circulation record of the requesting patron’s legal dependent.
The Library may generate various forms of ephemeral records with patron phone numbers, addresses, and/or email addresses for administrative and/or various business purposes such as telephone or email reference requests and questions, patron hold requests, program requests, PC reservations, etc. These records may exist in hard copy or electronic form and are destroyed on a regular and routine basis.
This policy is not to be interpreted as restricting in any way the Library’s own right to use circulation records or other borrower’s records in its course of conducting normal library business.
Denial of Services
The use of the library or its services may be denied for due cause. Such cause may be failure to return books or to pay penalties, destruction of library property, disturbance of other patrons, or any other conduct on library premises conflicting with the general purpose of the library or inhibiting other patrons’ enjoyment of the library. In the event of continued or wanton violation of library policies the patron’s privileges will be suspended.
Theft or mutilation of library materials or other criminal action involving the library may be referred for prosecutorial action.
All users of the library shall enjoy all privileges and be subject to all restrictions and penalties pertaining to the library as set forth in the Hailey City Ordinances.
Volunteer Policy
The Hailey Public Library recognizes that volunteers are a valuable resource for the Library. Their energy and talents help the Library meet its commitment to providing quality service to the public. By enhancing, rather than replacing, adequate staffing levels, volunteers aid the Library in making the best use of its fiscal resources. They help connect the Library to other community groups and organizations. They are liaisons to the community and, by their contributions, are advocates for quality library service.
Hailey Public Library volunteers are coordinated by the Library Director, or designee, and must be at least 14 years of age. Each volunteer must complete the “Volunteer Application” which will be kept on file in the library for six months. Forms are available at the circulation desk. Volunteers will be interviewed to determine their interests and levels of experience. Volunteer talents, experience, availability and interests will be considered in placement and job assignments. The placement of volunteers is at the discretion of the Library Director or designee.
Hailey Public Library volunteers are bound by the rules contained in all Library policies and guidelines, especially those that relate to patron privacy and confidentiality. Volunteers may not access patron accounts or view anything that may violate patron privacy. Likewise, volunteers may not access their personal library records.
Hailey Public Library volunteers are recognized by the public as representatives of the library and shall be guided by the same work and behavior codes as employees. Volunteers work with the status of “at will” and Hailey Public Library has the right to terminate the volunteer’s working association with the Library at any time, for any reason. Volunteers working in the library are covered by the City of Hailey Worker’s Compensation insurance.
Volunteers may be asked to work on projects that are supportive of staff efforts. Not all volunteer opportunities are available at all times; however, some of the tasks regularly performed by volunteers include: shelving books and other materials, dusting books and shelves, shelf reading, repairing and cleaning library materials, assisting with program preparation, processing new materials, delivering library materials to home bound patrons, and other projects as available and deemed appropriate by the Library Director or designee. Volunteers are asked to record their hours of service on the “Volunteer Sign-In Sheets” located in the volunteer check-in area.
The Library accepts volunteers requiring court ordered community service at the discretion of the Library Director. Court ordered community service volunteers are required to be interviewed by the Library Director, or designee, prior to being accepted for service.
Parents or guardians of teen volunteers must sign a consent form for their children to perform volunteer service hours at the Library. Teens interested in volunteering at the Hailey Public Library during summer school vacation are required to complete a volunteer application. Available volunteer positions for the summer are limited in number and the application may have a deadline for submission. Prospective volunteers are encouraged to contact the Children’s Department for more information about summer teen volunteer opportunities. The same requirements and expectations for adult volunteers (as described above) also apply to teen volunteers.
Meeting Room Use
The Board of Trustees of the Hailey Public Library make the Library’s Meeting Room available to the public to further the Library’s stated mission. The booking of a meeting space does not imply library endorsement of the content and speakers of meetings held in the Library. In making such space available, the Library Board aspires to meet the principles set forth in the Library Bill of Rights.
Computer Use
The Hailey Public Library offers:
- The use of public computers to all library visitors free of charge on a first come first served basis. A two-hour limit may be imposed if there are patrons waiting for a computer.
- Printing and scanning are available from all computer stations. Black and white printing and copying is available at $.10 per page/per side and color printing and copying is $.50 cents per page/per side.
Displays and Exhibits
Library telephones are maintained by the Hailey Public Library for library business only. However, there are situations where the public is allowed to user library telephones.
The Library needs a policy that staff can employ when dealing with requests by the public to use the telephone since there are no coin-operated telephones for public use. Given that there is only one phone at the Check-Out/Reference Desk, library staff must keep the telephone open as much as possible for conducting business and answering reference questions from the public.
Security and Patron Behavior Policy
Unattended Child and Vulnerable Adults Policy
The Hailey Public Library strives to provide a warm, welcoming, and safe environment conducive to lifelong learning for customers of all ages. Sharing this environment with other people requires that everyone follow the Security Policy established by the Library Board of Trustees.
The Library encourages children and vulnerable adults to use its facilities and services. While the Library is concerned for the safety of children and vulnerable adults in and around library facilities, the Library does not act in place of parents (in loco parentis). A parent, legal guardian, teacher, custodian, or caregiver is responsible for monitoring the activities and managing the behavior of children or vulnerable adults during their Library visits. Library employees have many duties and do not serve as a substitute for daycare or babysitting. The Library is not responsible for any consequences of parents, legal guardians, teachers, custodians, or caregivers not fulfilling their responsibilities.
The safety of children and vulnerable adults is a priority for the Library. However, the Library is a public building, open to all. Therefore, they may be at risk when they are left unattended. Many factors could place them in danger.
Limits on Borrowing Services
Books |
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New Books |
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Audio Books on CD |
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New DVDs |
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DVDs |
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Music CDs |
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Interlibrary Loan |
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Magazines |
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Boardgames |
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Kindle |
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Library Borrower’s Card
The Hailey Public Library offers the following cards:
Fines and Fees
Interlibrary Loan Policy
Public Use of Library Telephone
Library telephones are maintained by the Hailey Public Library for library business only. However, there are situations where the public is allowed to user library telephones.
The Library needs a policy that staff can employ when dealing with requests by the public to use the telephone since there are no coin-operated telephones for public use. Given that there is only one phone at the Check-Out/Reference Desk, library staff must keep the telephone open as much as possible for conducting business and answering reference questions from the public.
Selection Policy
The Hailey Public Library provides current high interest materials and information for citizens of all ages. This task includes creating an environment conducive to reading, learning, entertainment and discovery.
Reference Policy
Library users are all people seeking information whether in person, by telephone, by FAX, by mail, or by electronic mail. Reference Services at the Hailey Public Library offers the same quality of service to all regardless of age, race, gender, nationality, educational background, disability, sexual orientation or any other criteria which may be a source of discrimination.
3D Printing